Privacy Policy

Privacy Statement

This Privacy Policy applies globally but depending on where you live some specific provisions of this Privacy Policy may not apply to you.

Terminology

“we”, “us”, “our” and “ours” refer to Platinum Systems
“you” or “your” refers to the data subject

We are committed to safeguarding the privacy of personal data and complying with the European General Data Protection Regulation (2016/679) and any future changes in data protection legislation with which we will be required to comply.

Collection of Personal & Special Data

We collect the following data:
Name
Business or Home Address.
Contact Telephone Numbers.
Email Addresses.
IP Address.
Marketing Request and Preferences.
feedback form or suggestions box to identify, improve services and promote our few products

We do not process data for children under the age of 16 without the consent of a legitimate adult/parent.

We will collect this data from you when you provide it to us by phone, email, post, through our website or in person.

Cookies

This site uses cookies, tokens, and other third-party scripts to recognize visitors of our sites and services, remember your settings and privacy choices, and - depending on your settings and privacy choices - enable us and some key partners to collect information about you so that we can improve our services. By continuing to use our, you are allowing that we and our key partners may collect data and use cookies for personalized ads and other purposes. You can change your settings at any time by visiting http://www.youronlinechoices.com/uk/your-ad-choices to manage your settings

If you fail to provide personal information requested

Where we need to collect personal data by law or under the terms of a contract we have with you and if you fail to provide that data when requested, we may not be able to perform the contract. In this case, we may have to cancel order you have booked with us, but we will notify you if this is the case at the time.

Using Your Personal Data

We will use your personal data to provide our products and services to you from our establishments in the following way:

Verifying your identity.
Process payments for the product and services we provide.
Communicate with you about product and services.
Provide customer services including complaints.
Protect our business and prevent fraud.
Develop, enhance our business through marketing services.
Improve and Enhance our services from surveys and guest feedback form.

Disclosing Personal Data

We only disclose your personal data in the ways set out in this Privacy Policy or subject to any agreements in place between us. The following circumstances may apply:

Across our different lines of business and brands, as part of a need to know or as part of improving our existing products and services or as part of providing new services.
To third parties who process personal data on our behalf.
To third parties' who process personal data on their own behalf but provide us, or you, with a service on behalf of us.
To third parties with whom information is shared for credit risk, reduction debt collection and other fraud and crime prevention purposes.
To any regulator, external auditor or applicable body or court where we are required to do so by law or regulation or as part of any investigation.
To any central or local government department and other statutory or public bodies, such as HMRC.
If the law or a public authority says we must share the personal data; If we need to share personal data to establish, exercise or defend our legal rights (this includes providing personal data to others for the purposes of preventing fraud or reducing credit risk);
To any other successors in title to our business

Retaining & Securing Personal Data

We only keep your personal data for as long as we need to use it for as long as we have your permission to keep it or required by law.

We are required to retain this information for a period of 6 years. Your data will only be stored within the European Economic Area ("the EEA") (The EEA consists of all EU member states).Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected through Our Site.

We secure and protect your data include:

All servers are protected with firewalls.
Only authorised users have access to data.
All access to the data is logged.
All personal and special data is maintained in encrypted format.

Where data is stored on paper or forms all personal data is locked away when not in use and disposed of securely after use either using document shredders or third-party disposal organisations who have been contracted to dispose of documents appropriately.

Data Subject Rights

Your rights are as follows (noting that these rights don’t apply in all circumstances):

The right to be informed about our processing of your personal data.
The right to have your personal data corrected if it’s inaccurate and to have incomplete personal data completed.
The right to object to processing of personal data.
The right to restrict processing of your personal data.
The right to have your personal data erased (the “right to be forgotten”);
The right to request access to your personal data and information about how we process it;
The right to move, copy or transfer your personal data (“data portability”); and
Rights in relation to automated decision-making including profiling.

You have the right to complain to the Information Commissioner’s Office. It has enforcement powers and can investigate compliance with data protection law: www.ico.org.uk

Updates / Amendments

To remain compliant with any legal and regulatory obligations, or as part of our evolving business practices, we may update this Privacy Policy from time to time by publishing a new version.

Changes in Our Practices.

If we change our information-handling practices or other privacy aspects, we will post those changes on this privacy statement. we will notify you by means of a notice on this site prior to the change becoming effective, and we may also try to notify you through email of the privacy changes, if necessary.

If you have questions, suggestions or wish to make a complaint, you can contact us on dataprotection@platinumsystems.co.uk